Standard Operating Procedures (SOP)

• Check the examination schedule in the MSME TC ERP/Examination Portal.
• Verify Training Centre, qualification, batch, trainee count, date and examination schedule.

• Check trainee attendance and internal marks.
• Verify the Course Completion Report.
• Prepare the final list of eligible trainees.

• Check the Theory and Practical Question Papers with OJT and Project Report.
• Verify assessment payment of ₹500/- per trainee.
• After verification, create the Practical Assessment Approval Set.

• Create and conduct a Mock Formalization Theory Examination to check the portal and trainee access.
• Create and publish the actual Theory Examination as per the approved schedule.

• Align an appropriate assessor for the assessment.
• Share the following with the assessor:
  • Trainee details
  • Assessment schedule
  • Approved Practical Set
  • Assessment instructions
• Share the Google Meet link with the assessor and Course Coordinator before the exam start.

• Conduct Theory and Practical Assessments as per schedule.
• Assessor shall conduct the Viva.
• Capture photographs of Theory and Practical Assessments with GIS mapping.
• Record a minimum 3-minute assessment video with required location/date/time evidence.
• Capture the required assessor and trainee identification photograph as per the prescribed procedure.
• Capture at least 6 photographs with GIS and timestamp mapping.

After the assessment, the assessor shall verify:

• Theory, Practical, Viva marks and OJT report
• SDMIS Report
• Trainee's signed attendance
• Biometric attendance
• Trainee's last qualification copy
• Final Tabulation
• Assessor Checklist
• All required photographs, videos and other evidence

The assessor shall sign the checklist and approve the Final Tabulation in the MSME TC ERP portal.

The approved tabulation shall be reviewed and approved sequentially by:

1. Internal Examination Cell Member
2. Training Centre Head

The Assessment Agency shall verify:

• Final marks
• Tabulation
• Assessment documents
• Assessor checklist
• Attendance and eligibility
• All assessment evidence

After satisfactory verification, the Assessment Agency shall approve the tabulation.

Certificate template may be sent to student for verification.

• The approved tabulation shall be forwarded to the Awarding Body.
• Awarding Body shall verify and approve the result.
• After approval, the certificate shall be generated/published.
• The assessment shall then be treated as closed.